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Sales/Executive Assistant


Location: Austin, TX

Contact Name: Emmis Austin

Job Description

Sales/Executive Assistant
great media.great people.great service.

You are:
An administrative assistant with two years of experience acting as the point of contact between executives and internal/external clients.
An MS Office guru with proficient Adobe Photoshop and Illustrator skills.
An affable individual with initiative and drive who possesses exemplary planning and time management skills.

Emmis Communications is the ninth-largest radio broadcaster in the United States based on the number of listeners. The Emmis culture carries at its heart the belief that, in order to succeed, a company must take risks, treat its people well, and give them the tools they need to win.  Emmis has earned this valued reputation by setting high standards for excellence while creating a fun, exciting and innovative workplace, where every individual is a part of the team.

Emmis Austin Radio is a branch of Emmis Communications with a cluster of eight radio stations in Austin, TX including: KLBJ-AM (590), KLBJ-FM (93.7), Star Radio (93.3), ACL-Radio (97.1), KROX (101.5), KBPA (103.5), KLZT (107.1), and Latino 102.7.

Emmis Austin Radio has an immediate opening for a full time Sales/Executive Assistant in our high-energy radio sales department.  We are seeking a dependable, hardworking and motivated individual with loads of initiative to support our VPs and ACL-Radio/Star 93.3/103.5 BOB-FM Sales staff. 

General and Administrative duties include but are not limited to:
Assist with staff meetings and various celebrations like Fun Fridays, year-end, monthly and holiday gatherings.
Organize and prepare materials for all general sales meetings and Emmis Austin Radio staff meetings (PowerPoint presentations, lunch set-up…etc.)
Provide administrative assistance for sales staffs, sales management, VP/MM and VP Sales/GM.
Process monthly expense reports for VP/MM & VP Sales/GM.
Other duties assigned as necessary.

Sales Assistant duties include but are not limited to:
Enters local and regional orders into the traffic system as needed.
Maintains and updates inventory in traffic system. 
Customizes and prepares sales pieces, EMG/Digital/Incite proposals and presentations.
Identify immediate clerical needs and provide proper/timely solutions (i.e. consistent organization of O-Drive sales folders, consistently updates sales presentation materials, update research and qualitative and creation of monthly newsletters).
Assists local Account Executives with correspondence, proposal creation and customization, recaps, tracking orders, filing, and proofing of contracts.
Creates memo bills and invoices for Accounting and Account Executives. 
Undertakes research and special projects at the direction of sales or traffic management.
Provides general administrative support to the traffic department, account executives, and sales managers.
Answering phones, screening calls, and assigning calls to appropriate account executive.
Provide receptionist relief to cover receptionist breaks
Other duties assigned as necessary.

Qualified Candidates Require:
High School diploma or equivalent required.  Bachelor Degree or Associates preferred.
Minimum of 2 years work experience in clerical or administrative function required.
Prior broadcast or media experience in sales preferred.
Bilingual in English and Spanish is a plus.
Individual will be required to balance multiple deadline-oriented projects.
Must be detail-oriented, work well under pressure, and able to multi-task.
Ability to demonstrate initiative in getting things done.
Advanced PowerPoint skills required and must be proficient in MS-Word, Excel and Adobe-Photoshop & Illustrator
Valid driver’s license and state mandated auto insurance required.

Application Process:
If you are a qualified applicant, please submit a resume and application online at  Refer to posting and no phone calls please.     

Emmis Communications (NASDAQ: EMMS) is a diversified media corporation with award-winning radio broadcasting, and magazine publishing operations in markets across the country.  Emmis is as well-known for its creative culture as for its operations.  Our people are aggressive, knowledgeable and deeply committed to each of the communities in which we operate. Because employees are the key to our success, Emmis offers strong benefits and incentives, including health, dental and life insurance and a 401(k) contribution plan. For more information about Emmis, see our website at